Lone working - Driving

The purpose of this method statement is to provide guidelines for the safe management of lone working while driving, ensuring the safety and well-being of employees who are required to drive alone as part of their job. It aims to minimize risks associated with lone driving and ensure compliance with health and safety regulations.

This method statement applies to all employees who are required to work alone while driving, including but not limited to: Delivery drivers Field service engineers Sales representatives Inspectors or auditors traveling to various sites Any other employees required to travel alone for work-related purposes

Employee (Lone Worker): Responsible for adhering to the procedures outlined in this method statement, ensuring their own safety, and maintaining regular communication as required. Line Manager/Supervisor: Ensures that lone workers are briefed on the method statement, monitors compliance, and maintains communication with lone workers. Health & Safety Officer: Oversees the implementation of safety measures, conducts risk assessments, and reviews the method statement regularly. Fleet Manager (if applicable): Ensures that vehicles are properly maintained and equipped with necessary safety tools.

Vehicle: A well-maintained, roadworthy vehicle suitable for the journey, equipped with: Spare tire, jack, and wheel brace First aid kit Emergency triangle and high-visibility jacket Fire extinguisher (if required) Sat-nav or maps Mobile phone and charger Flashlight Reflective warning signs Basic toolkit Communication Devices: Mobile phone with hands-free setup GPS tracking device (if required) Documentation: Driver’s license Vehicle insurance and registration documents Emergency contact numbers

Pre-Departure: Ensure the vehicle is in good condition (check tire pressure, fuel level, oil, and other fluids). Plan the route in advance, avoiding hazardous areas and identifying rest stops. Inform the line manager/supervisor of your planned route, estimated time of arrival, and check-in schedule. Ensure your mobile phone is fully charged and you have a charger in the vehicle. Perform a risk assessment if the journey is to a remote or unfamiliar location. During the Journey: Follow all traffic laws and regulations, including speed limits and rest breaks. Maintain regular check-ins with your line manager/supervisor at agreed intervals or key points along the journey. Do not use mobile devices while driving unless using a hands-free system. In case of bad weather or unforeseen delays, communicate with your supervisor and adjust plans accordingly. If you feel fatigued, stop at a safe location and rest before continuing. Post-Journey: Inform your line manager/supervisor once you have reached your destination or completed your journey. Report any incidents, near misses, or concerns that occurred during the journey. Complete any required documentation, such as a journey log or incident report.

Always wear a seatbelt. Do not drive if you feel unwell, fatigued, or under the influence of any substance that impairs driving ability. Avoid distractions while driving, including eating, drinking, or using a mobile device without hands-free. Be aware of your surroundings, especially when stopping in unfamiliar areas. Keep doors locked while driving in areas with higher security risks. Follow the route plan and avoid unnecessary deviations, especially in remote areas.

Breakdown: Pull over to a safe location, turn on hazard lights, and use warning triangles. Contact your supervisor and roadside assistance. Accident: If involved in an accident, stop the vehicle, assess the situation, and call emergency services if necessary. Inform your supervisor as soon as possible. Lost Communication: If unable to reach the supervisor at the scheduled check-in, continue to a safe location and try to establish contact. If the supervisor does not hear from you, they should initiate emergency procedures.

Plan routes to minimize fuel consumption and reduce the environmental impact. Dispose of waste (e.g., food packaging, disposable cups) appropriately and do not litter. Use eco-friendly options for vehicle maintenance, such as environmentally safe oils and fluids.

Employees must undergo training on lone working procedures, defensive driving, and emergency response. Employees should be competent in using the vehicle and any communication devices provided. Refresher training should be conducted regularly to ensure up-to-date knowledge of safety procedures.

Regular reviews of lone working procedures should be conducted to ensure effectiveness and relevance. Monitor compliance with check-in procedures and investigate any failures to adhere to the method statement. Collect feedback from employees on lone working experiences to improve procedures. The method statement should be reviewed annually or after any significant incident to ensure it remains fit for purpose.